Conference ID Authentication

The Conference ID login method allows employees and administrators to create unique access codes for group events, training sessions, or conferences. Each Conference ID can have custom settings for access duration, participant limits, optional attendee forms, and redirection after login.

1. Creating a Conference ID #

Conference IDs can be created by:

• Employees via the Self-Service Portal
• Administrators via the Admin Portal

Each Conference ID can have the following configurable parameters:

• Name – A descriptive name for the event.
• Visitor Limit – Defines the maximum number of users who can log in with the same ID (default: unlimited).
• Start & End Date – Sets the validity period of the Conference ID.
• Custom Redirect URL – Determines where users are directed after logging in (default redirect is set by the Access Policy).
• Optional Attendee Form – Enables the collection of participant details.
• Access Policy Compliance – Admins can restrict the maximum allowed access duration for employee-created IDs (default: 1 day).

2. Optional Attendee Form #

• When creating a Conference ID, the Optional Attendee Form can be activated.
• This form allows the collection of attendee information such as:
  • Name
  • Email Address
  • Phone Number
• Each field can be set as mandatory or optional during Conference ID setup.
• All collected data can later be exported as a CSV file for tracking and reporting purposes.

3. User Login Process with a Conference ID #

1. The guest selects the Guest WiFi network.
2. They are redirected to the Captive Portal, where they choose the Conference Access login option.
3. The guest enters the Conference ID provided by the event host.
4. Before proceeding, the guest must accept the Terms and Conditions and acknowledge the Privacy Policy.
5. If an Optional Attendee Form is enabled, the guest must fill out the required details before proceeding.
6. After successful authentication, the user is granted WiFi access and redirected to the configured URL (if set).

4. Managing & Exporting Conference Data #

• Multiple Conference IDs can exist simultaneously, each with unique settings.
• Admins can manage all active conferences from the Admin Portal, while employees can only manage their own created IDs via Self-Service.
• Logged participant responses (from the attendee form) can be exported as a CSV file for record-keeping, analysis, or compliance purposes.

5. Security & Policy Enforcement #

• Access Policies in the Admin Portal define the maximum length employees can assign to their Conference IDs.
• Default settings ensure that Conference IDs expire after one day, unless otherwise configured by an administrator.
• The default redirect URL is determined by the global settings in the Access Policy but can be overridden per event.
• Logs track who created an ID, how many guests logged in, and who accessed the network.

Key Benefits of Conference ID Authentication #

✔ Efficient for Large Events – Enables quick group access without manual guest approvals.
✔ Flexible & Customizable – Adjustable settings for access duration, redirection, and participant tracking.
✔ Compliance Ready – Admins can enforce security policies while allowing employees to manage access.
✔ Data Collection & Export – Facilitates easy attendee tracking via CSV export.